Contacts Tab: Data Confirmation Process


  • The contacts tab in the Data Confirmation process displays the student's contact information. On this tab, you can update the parent/guardian information as well as additional emergency contacts who you authorize to be notified and/or released in an event of an emergency. 

    Editing Contact Information

    To edit a current contact, click the pencil icon next to the contact's name.

    Edit Contact Information - Pencil Icon

    A pop-up window will display the fields you can edit for a current contact:

    • Contact Order: This determines the order the contacts are displayed (for example if there are four contacts for the student and you enter 4 in this field, this contact will display at the bottom of all the contacts). 
    • Telephone: This is where you can add/edit a phone number (landline) for the contact
    • Work Phone: This is where you can add/edit a work phone number for the contact
    • Extn: If the work phone number has an extension, this is where you can add it
    • CorrLng: This is where you add/edit the correspondence language for the contact. If the contact is a parent/guardian, this will update the correspondence language in ParentSquare. Please note that HJUHSD is only currently set up to provide correspondence in both English and Spanish.
    • Ed Level: This is where you can record the level of education for the contact
    • Email: This is where you can add an email address for contact. It is recommended that you only add email addresses for parents/guardians of the students, NOT emergency contacts. If the email address is associated with an active portal account you will not be able to edit it. 

    When you have finished editing the contact information, click "Save" located at the bottom of the pop up window.

    Editing Contacts - Field to Enter

    After saving the data you will see a date and time stamp at the bottom of the contact box. This allows you to confirm your information was updated

    Editing Contact - Timestamp

    Adding an Emergency Contact

    It's always a good idea to have a few emergency contacts on file for the student other than the parent/guardian - just in case there is an emergency and we can't reach a parent/guardian. Please note: we will always attempt to contact all parent/guardians first and emergency contacts will never be contacted for attendance, discipline, etc - they will only be contacted in cases of emergency. 

    To add an emergency contact click on the "Add" button in the blue bar above the current contacts. 

    Adding a Contact - Add Button

    A pop-up window will display the fields you can add for an emergency contact:

    • Last Name: This is where you enter the last name for the emergency contact
    • First Name: This is where you can enter the first name for the emergency contact
    • Relationship: Choose the option that best describes the emergency contact's relationship to the student. You can also simply choose Emergency Contact.
    • Contact Order: This determines the order the contacts are displayed (for example if there are four contacts for the student and you enter 4 in this field, this contact will display at the bottom of all the contacts. Emergency contacts should always be displayed under parent/guardians).
    • Telephone: This is where you can add a phone number (landline) for the contact
    • Work Phone: This is where you can add a work phone number for the contact
    • Extn: If the work phone number has an extension, this is where you can add it
    • CorrLng: This is where you add/edit the correspondence language for the contact. Please note that HJUHSD is only currently set up to provide correspondence in both English and Spanish.
    • Ed Level: This is where you can record the level of education for the contact
    • Email: This is where you can add an email address for contact. It is recommended that you only add email addresses for parents/guardians of the students, NOT emergency contacts. If the email address is associated with an active portal account you will not be able to edit it. 

    When you have finished adding the contact information, click "Save" located at the bottom of the pop up window.

    Adding Contact Info - Fields to Enter

    After saving the data you will see a date and time stamp at the bottom of the contact box. This allows you to confirm your information was updated. 

    Adding a Contact - Info Last Updated

    What you CAN'T do on this page

    • Add a parent/guardian: this process is not set up with the ability to change the guardianship of the student as this process requires additional documentation. Contact your school site to assist you with this process.
    • Change the address of the parent/guardian: this process is not set up with the ability to change the address of the parent/guardian of the student as this process requires additional documentation. Contact your school site to assist you with this process.
    • Delete contacts: this process is not set up with the ability to delete contacts to prevent inappropriate changes. Contact your school site to assist you with this process.

    If you need to do any of the above, you can find your school's contact information below to help with the process:

    • Hanford High School: 559-583-5901 ext. 4000
    • Hanford West High School: 559-583-5903 ext. 6000
    • Sierra Pacific High School: 559-583-5912 ext. 2010
    • Hanford Online Charter: 559-583-5941 ext. 7601
    • Earl F. Johnson School: 559-583-5904 ext. 7000
    • Community Day School: 559-583-5916 ext. 7710
    • Educational Services: 559-583-5901 ext. 3118

    When you are finished with the contacts tab, click "Confirm and Continue" to proceed with the data confirmation process. 

    Confirm & Continue - Contacts Tab

    You will then be able to proceed to the next tab: Medical History.

     

  • You can find a video walkthrough for the data confirmation series below:

     

FAQs

  • Does changing this information affect my ParentSquare account?

  • I don't like the order of my contacts

  • I need to remove an old contact

  • I need to change my student's address

  • It won't let me edit my email address