HJUHSD uses G Suite for Education and will provide and manage a G Suite for Education account for each student. G Suite for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. Students will use their G Suite accounts to complete assignments, communicate with their teachers, sign into their Chromebooks, and learn 21st century digital citizenship skills. This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts. Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html): 

• Gmail (& Inbox by Gmail)
• Calendar
• Classroom
• Chrome Sync
• Directory (Contacts)
• Drive/Docs/Forms/Sheets
• Groups
• Keep
• Sites
• Slides
• Hangouts 
• Vault
  

In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services”: 

• Google Books
• Google Finance
• Google Maps
• Google News
• Google Play
• Google Public Data
• Google Photos
• Google Takeout
• YouTube and Blogger
  

Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html You should review this information in its entirety, but below are answers to some common questions:

What personal information does Google collect?

When creating a student account, HJUHSD may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the G Suite for Education account. When a student uses Google services, Google also collects information based on the use of those services. This includes:

• device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
• log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
• location information, as determined by various technologies including IP address, GPS, and other sensors;
• unique application numbers, such as application version number; and
• cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.

How does Google use this information? 

In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes. In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.

Does Google use student personal information for users in K-12 schools to target advertising?

No. For G Suite for Education users in K-12 schools, Google does not use any user personal information (or any information associated with G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.

Can my child share information with others using the G Suite for Education account?

We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. When users share information publicly, it may be indexable by search engines, including Google.

Will Google disclose my child’s personal information?

Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:

• With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
• With HJUHSD. G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
• For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
• For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
• meet any applicable law, regulation, legal process or enforceable governmental request.
• enforce applicable Terms of Service, including investigation of potential violations.
• detect, prevent, or otherwise address fraud, security or technical issues.
• protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.

Google also shares non-personal information, such as trends about use of services, publicly & with partners.

What choices do I have as a parent or guardian?

First, you can consent to the collection and use of your child’s information by Google. If you don’t provide your consent, we will not create a G Suite for Education account for your child, and Google will not collect or use your child’s information as described in this notice. If you consent to your child’s use of G Suite for Education, you can access or request deletion of your child’s G Suite for Education account by contacting HJUHSD Educational Services. If you wish to stop any further collection or use of your child's information, you can request that we use the service controls available to limit your child’s access to features or services, or delete your child’s account entirely. You and your child can also visit https://myaccount.google.com while signed in to the G Suite for Education account to view and manage the personal information and settings of the account.

What if I have more questions or would like to read further?

If you have questions about our use of G Suite for Education accounts or the choices available to you, please contact: HJUHSD Educational Services at 559-583-5901, ext. 3118. To learn more about how Google collects uses, and discloses personal information to provide services, please review the G Suite for Education Privacy Center (at https://www.google.com/edu/trust/), the G Suite for Education Privacy Notice (at https://gsuite.google.com/terms/education_privacy.html), and the Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/). The Core G Suite for Education services are provided under Google’s Apps for Education agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html)

Student Chromebook Optional Insurance

The Hanford Joint Union High School District is offering optional insurance coverage for school-issued devices such as Chromebooks.  This insurance policy will provide full replacement cost coverage for an array of damages to your device as noted below.  This policy is NOT transferable to a replacement device but will cover a loaner device while the insured device is in for evaluation and repair.

        

If you wish to purchase optional insurance coverage for the above-mentioned device please complete the information below and return this form along with payment in full to your school’s ASB Office by September 2nd, 2022.

Hanford Joint Union High School Student Chromebook and HJUHSD Network and Technology Use Agreement

The HJUHSD Chromebook program mission is to help propel personalized learning initiatives and establish the foundation for a seamless program supporting individualized instruction to further personalize the way each student uses time, receives support to master essential skills, and deepens understanding of content. It supports anytime access to online resources for learning by providing access at school, at home and anywhere with an internet connection. Students granted access to HJUHSD Network, Hardware, Internet and Technology services agree to act in accordance with board policy and this Agreement:

Ownership/Privacy

• HJUHSD retains sole right of possession of all Chromebooks. Chromebooks are for educational purposes only. Students are encouraged to use the Chromebooks at home and other locations outside of school. A wireless or wired Internet connection will be required for most applications. Students are expected to bring Chromebooks to school fully charged every day.
• Students will log into HJUHSD Chromebooks using their HJUHSD Google Apps for Education account only. 
• Students have no expectation of confidentiality or privacy with respect to any use of HJUHSD Chromebooks, other than as specifically provided by law. The school may, without prior notice or consent, log, supervise, access, view, monitor, and record use of Chromebooks at any time for any reason related to the operation of the school.
• Students have no rights, ownership, or expectations of privacy to any data that is, or was, stored on any school device, school network, or any school-issued application and are given no guarantees that data will be retained or destroyed.
• HJUHSD administrative staff and faculty retain the right to collect and/or inspect at any time, including via electronic remote access and to alter, add or delete installed software or hardware.
• HJUHSD Chromebooks are labeled with asset tags. Asset tags may not be modified or tampered with. Students may be charged up to the full replacement cost for tampering with an asset tag or turning in a Chromebook without an asset tag.

Data/Software

• Students are responsible for backing up data to prevent loss. Students are encouraged to maintain backups on a portable storage device or in multiple online storage services. The school is not responsible for the loss of any data.
• Students may not use or install any operating system other than the version of ChromeOS supported by HJUHSD.
• Students are allowed to install appropriate apps and extensions from the Chrome Web Store. Students are solely responsible for any apps or extensions on their Chromebooks not installed by HJUHSD technology staff.
• Inappropriate media and/or images of people may not be used as Chromebook backgrounds or themes.
• HJUHSD filters and monitors internet content in compliance with the federal Children’s Internet Protection Act . If an educationally valuable site is blocked, students should contact their teachers to request the site be unblocked. Parents/guardians are responsible for filtering and monitoring any internet connection not provided by the school.

Chromebook Care

Students are responsible for the care of the HJUHSD Chromebooks issued by the school. Chromebooks that are broken or malfunction must be reported to the library as soon as possible. HJUHSD Chromebooks should NEVER be taken to an outside computer service for any type of repairs or maintenance.

• Never leave Chromebooks unattended.
• No food, drinks or pets should be near Chromebooks.
• Cords, cables, and removable storage devices must be inserted/removed carefully. Beware cord tripping hazard.
• Chromebooks must remain free of any writing, drawing, stickers, labels, etc..

• Always transport and store Chromebooks with care and with the screen closed. Never lift Chromebooks by the screen.
• Do not place heavy objects on or put pressure on the top of a Chromebook when it is closed.

• Make sure there is nothing on the keyboard before closing the lid (e.g. pens, pencils, or disks).
• Only clean the screen with a soft, dry microfiber cloth or anti-static cloth.

HJUHSD will repair/replace damaged chromebook from normal use. Abuse or neglect may result in damages that are the financial responsibility of the student. In case of theft, vandalism or other criminal acts, a police report MUST be filed and a copy submitted to the school.

Appropriate Use and Digital Citizenship

Students should conduct themselves as good digital citizens by adhering to the following:

• Respect Yourself. I will show respect for myself through my actions. I will select appropriate online names. I will use caution with the information, images, and other media I post online. I will carefully consider what personal information about my life, experiences, or relationships I post. I will not be obscene. I will act with integrity.
• Protect Yourself. I will ensure that the information, images, and materials I post online will not put me at risk. I will not publish my personal details, contact details, or schedule of my activities. I will report any attacks or inappropriate behavior directed at me while online. I will protect passwords, accounts, and resources.
• Respect Others. I will show respect to others. I will not use electronic mediums to antagonize, bully, harass, or stalk people. I will show respect for other people in my choice of websites: I will not visit sites that are degrading to others, pornographic, racist, or inappropriate. I will not enter other people's private spaces or areas.
• Protect Others. I will protect others by reporting abuse and not forwarding inappropriate materials or communications. I will avoid unacceptable materials and conversations.
• Respect Intellectual Property. I will request permission to use copyrighted or otherwise protected materials. I will suitably cite all use of websites, books, media, etc. I will acknowledge all primary sources. I will validate information. I will use and abide by the fair use rules.
• Protect Intellectual Property. I will request to use the software and media others produce. I will purchase, license, and register all software or use available free and open source alternatives rather than pirating software. I will purchase my music and media and refrain from distributing these in a manner that violates their licenses. 
• Copyright and File Sharing. Students are required to follow all copyright laws around all media including text, images, programs, music, and video.

Website & Social Media Guidelines

• Be aware of what you post. Website and social media venues are very public. What you contribute leaves a digital footprint for all to see. Do not post anything you wouldn’t want friends, enemies, parents, teachers, future colleges, or employers to see.
• It is acceptable to disagree with other’s opinions; but do it in a respectful way. Make sure criticism is constructive and not hurtful. What is inappropriate in the classroom is inappropriate online.
• Be safe. Never give out personal information, including, but not limited to, last names, phone numbers, addresses, birth dates, and pictures. Do not share your passwords with anyone.
• Linking to other websites to support your thoughts and ideas is recommended. But be sure to read and review the entire website prior to linking to ensure all information is appropriate.
• Do your own work! Do not use other people’s intellectual property without permission. Be aware that it is a violation of copyright law to copy and paste other’s thoughts. Good practice is to hyperlink to sources.
• Pictures may also be protected under copyright laws. Verify permission to use images.
• How you represent yourself online is an extension of you. Do not use someone else’s identity.
• Online work should be well written. Use proper grammar, capitalization and punctuation. If you edit someone’s work, be sure it is in the spirit of improving the writing.
• If you see inappropriate material that makes you uncomfortable or is disrespectful, tell your teacher.

HJUHSD Network Protocols

• HJUHSD will provide and manage a G Suite for Education account for each student and staff member. G Suite for Education is a set of education productivity tools from Google including Core Services such as Gmail, Calendar, Drive/Docs, Classroom, and additional services. Students use their G Suite accounts to complete assignments, communicate with their teachers, sign into their Chromebooks, and learn 21st century digital citizenship skills. You can read more about the services provided to students, information provided to Google, and what Google can and can’t do with user information at: https://goo.gl/jiPkgV or from the Educational Services Office. 
• Users agree to use Network safely, responsibly, and primarily for work-related purposes in support of education. Incidental personal use is acceptable, but users should not use HJUHSD Network for personal activities such as social networking, gaming, downloading/streaming software, music, movies, etc.
• Personal devices may NOT be connected to the wired Network. Users may access the wireless Network with approved personal devices. HJUHSD is not responsible for loss/damage and does not support personal devices. Users are expected to maintain virus/malware protection on all devices connected to the Network. 
• All internet access through the Network is filtered and monitored in keeping with state and federal regulations. Users have no expectation of privacy. The District can and does monitor activity on the Network, including but not limited to activity, content and messages. System administrators may examine or copy files suspected of misuse or that have been corrupted/damaged. User activity/content may be subject to search by law enforcement and used as evidence in court. Student files on district resources are considered “educational records” under the Family Educational Rights and Privacy Act of 1974. 
• Users are responsible for all devices and accounts provided to them and for their proper use at all times. Users are to login only with their own accounts and not to allow others to use their accounts. Users are expected to safeguard all passwords and notify administration if they believe their accounts have been compromised or of any other security problem or misuse of services. Users will not access, copy or modify data or credentials belonging to others unless explicitly authorized by administration. 
• Users may not intentionally interfere with the performance of Network/Technology, including, but not limited to: Using hacking tools or malicious software; disabling, bypassing, or attempting to disable/bypass monitoring, filtering or other security; attempting to access material or systems the user is not authorized to access; etc.
• Users may not create unauthorized wireless networks on HJUHSD property. This includes wireless access points/routers and open networks on personal devices. 
• Technological resources shall not be used to transmit confidential information about students, employees or operations except as authorized by administration. 
• Users shall not access, post, publish, send or display harmful or inappropriate material (eg: threatening, obscene, disruptive, sexually explicit, harassment/disparagement based on race, ethnicity, national origin, sex, gender, sexual orientation, age, disability, religion or political beliefs.) Users will not use Network/Technology to promote unethical or illegal practices or in violation of district policies. Users will not engage in commercial or for-profit activities without permission of the Superintendent.
• Copyrighted material must be used only in accordance with law, illegal use of media and other intellectual property is subject to civil and criminal consequences.
• Users may not develop any class or work-related websites, blogs, forums, or other online communications representing the District without permission of the Superintendent.
• Other online services reachable via HJUHSD Network/Technology may have their own policies for use of those resources. Users are responsible for knowing and following those policies.

Request/Checkout Agreement and Procedures

• Students and parents/guardians must read and agree to all terms in this agreement and the HJUHSD Acceptable Network/Internet Use Agreement. 
• Students who withdraw, transfer or graduate are responsible for returning the Chromebook and all accessories (including a stylus) to their school’s library prior to leaving. Failure to turn in a Chromebook will result in the student being charged the full replacement value. Failure to turn in the accessories that accompany the Chromebook (including a stylus) will result in the student being charged a replacement fee.
• Use of School Technology is a privilege and not a right. Inappropriate use of School Technology can result in limited or banned computer use, disciplinary consequences, removal from courses, loss of credit, a failing grade, and/or legal action.
• Student and parents/guardians are aware of the optional insurance that may be purchased.